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Frequently Asked Questions

Who does what?

The blood drive coordinator develops the strategy, makes the assignments and guides the process along with the assistance of a BCP Account Representative. Many successful blood drive coordinators form a committee of peers to assist them.

How many appointments do I need for my blood drive?

Your Account Representative will meet with you and set realistic, attainable goals based on factors such as the group size, working environment, recruitment strategies and past history.

What is the average number of appointments for most blood drives?

Appointments vary from drive to drive but on average, you should look to get a minimum of 10 percent of your group to sign up.

Ten percent doesn’t sound like a lot, will it really make a difference?

Yes! If you work at a company with 500 employees, that’s 50 people donating blood and that translates to 150 patients who’ll be helped by those donations!

Does that mean each donation of blood helps three patients?

Yes, after a unit (about a pint) of whole blood is donated, the blood is separated into its components (red cells, platelets and plasma) and each component can go to a different patient.

What is the best way to recruit donors?

Have a recruitment committee working together to gather appointments, many organizations have created Blood Drive teams. Existing Safety/Disaster committees, Community Service committees, Youth groups, etc, are excellent resources to tap into.

Remember, the key is one-on-one recruitment. Email, newsletters, voicemail and flyers are good reminders but can’t provide the kind of motivations that face-to-face recruitment has.

What if people say they’ll donate, but don’t want to sign up?

Let them know appointments are preferred. In most cases, we are able to accept walk-ins if there are appointment openings, or if a donor did not show for their appointment time. Wait times could be longer for walk-in donors as donors with appointments have priority.

After I’ve filled my sign up slots, should I still continue to encourage people to participate and to sign up?

Yes. Let your Account Representative know when you’ve filled your appointment slots. If possible, he/she will request additional staff to accommodate additional people. Keeping in contact with your representative will guarantee a successful blood drive.

What kind of services should I expect to get from my Account Representative?

Your Account Representative will help you develop a recruitment strategy and review essential details and important deadlines. He/she will also provide you with promotional material for recruitment. In addition, your representative will make himself/herself available for educational and kick-off presentations to recruitment committees or staff as needed. Be sure to include your representative as much as possible in your plans, as he/she is there to help make your blood drive a success. Again, communication is very important from beginning to end.

Is it up to me to find out if potential donors are eligible to donate?

No, but you should be familiar with the basic eligibility criteria (minimum age, minimum weight, etc.), so that people can have an idea of whether they can donate. Click HERE for eligibility requirements.

Is it okay if I get a little creative in coordinating my blood drive (i.e. coming up with contests, decorating the room, etc.)?

Absolutely! We encourage you to be as creative as possible and to have fun with this! If it’s fun for you, it’ll likely be fun for your co-workers to participate!

What if people are afraid that giving blood will be painful?

Donors, at most may experience a slight pinch when the needle is inserted.

What if people are concerned about the safety of giving blood?

Assure them donating blood is safe. All the collection equipment is sterile, single-use and safely discarded after each donation. You cannot get HIV/AIDS or any other disease by donating blood.

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