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Frequently Asked Questions

Who does what?

The mobile blood drive coordinator develops the strategy, makes the assignments and guides the process along. BCP will be happy to assist in a variety of ways including: helping establish appointments, developing publicity materials, arranging for refreshments, etc. Many successful mobile blood drive coordinators form a committee of their peers to assist them. The committee members help in recruiting donors, distributing publicity materials, making reminder calls, etc.

How many sign ups should I try to get for my blood drive?

Your BCP representative will meet with you and set realistic, reachable goals based on factors such as the company’s employee base, the working environment, recruitment strategies and past history.

What is the average number of sign ups for most blood drives?

The number of sign-ups vary from drive to drive but on average, you should look to get a minimum of 10 percent of your group to sign up. With an active recruitment team, this is definitely achievable!

Ten percent doesn’t sound like a lot, will it really make a difference?

Yes! If you work at a company with 500 employees, that’s 50 people donating blood and that translates to 150 patients who’ll be helped by those donations!

Does that mean each donation of blood helps three patients?

Exactly. After a unit (about a pint) of whole blood is donated, we separate the blood into its components (red cells, platelets and plasma) and each component can go to a different patient.

What is the best way to recruit donors?

The best way to recruit blood donors is to have a recruitment committee working together to gather sign-ups. Many organizations have created Blood Drive teams, existing Safety/Disaster committees, Community Service committees, Youth groups, etc, that are an excellent resource to tap into.

Remember, the key is one-on-one recruitment. Email, newsletters, voicemail and flyers are good reminders but can’t provide the kind of motivations that face-to-face recruitment has.

Where can I get informational materials to give donors?

Several key materials can be found under “Downloading Information”. Please feel free to share information with donors so they will know what to expect.

What if people say they’ll donate, but don’t want to sign up?

It is very important to get sign-ups so your coworkers won’t have to wait to donate. Obtaining sign-ups will help us better determine how many nurses and supplies we will need in order to ensure your blood drive runs smoothly. Also, a scheduled donor is more likely to remember to donate. Be sure to convey this to your co-workers so they realize the importance of signing up.

After I’ve turned in my sign up sheets, should I still continue to encourage people to participate and to sign up?

Yes. Let your BCP representative know when you’ve achieved your sign-up goal. If necessary, he/she will request additional staff to accommodate additional people. Keeping in contact with your representative will guarantee a smooth operation.

What kind of services should I expect to get from my BCP representative?

Your BCP representative will help you develop a recruitment strategy and review essential details and important deadlines. He/she will also provide you with promotional material for help in recruitment. In addition, your representative will make himself/herself available for educational and kick-off presentations to recruitment committees or staff as needed. Be sure to include your representative as much as possible in your plans, as he/she is there to help make your blood drive a success. Again, communication is very important from beginning to end.

Is it up to me to find out if potential donors are eligible to donate?

No, but you should be familiar with the basic eligibility criteria (minimum age, minimum weight, etc.), so that people can have an idea of whether they can donate.

Is it okay if I get a little creative in coordinating my blood drive (i.e. coming up with contests, decorating the room, etc.)?

Absolutely! We encourage you to be as creative as possible and to have fun with this! If it’s fun for you, it’ll likely be fun for your co-workers to participate!

What if people are afraid that giving blood will be painful?

Just assure them that it is not painful. At most, they may experience a slight pinch when the needle is first inserted.

What if people are concerned about the safety of giving blood?

Assure them that giving blood is ABSOLUTELY safe! It is impossible to contract a disease from donating blood. A brand new, disposable needle is used for each donor. In fact, it is impossible to reuse our needles because they are broken off after each donation.

What if something goes wrong?

Occasionally, unforeseen circumstances arise which are beyond the control of the Blood Drive Coordinator. In those rare cases, notify your BCP field representative immediately. She/he may be able to make helpful suggestions or, as a last resort, reschedule your drive.

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